PDF editing using a drawing tablet

How to Write on a PDF with PDF Annotator & Drawing Tablet

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XPPen 2024-01-22 17:57:29 9 min read

PDFs, or Portable Document Formats, are used for secure online document sharing. They're commonly used for electronic signatures and have been around for a long time. PDFs can contain text, as well as audio and video.

If you often work with PDFs and need to add comments or signatures, you might want to write on them with notes. We'll show you how to write on PDFs on both Windows and Mac OS using PDF annotator apps that support pen input.

What are PDF annotations?

PDF annotations encompass digital notes, highlights, drawings, or comments integrated into a PDF document to augment its content or provide commentary.

When you engage in text markup, you are essentially engaging in a dialogue with the material you are perusing. Thus, annotations hold significant importance.

Within a PDF annotator, you'll encounter a diverse array of markup tools at your disposal. These tools assist you in marking and commenting on your reading material. You can underline, highlight, add comments with arrows, use symbols, enclose text in shapes, add virtual Post-It notes, and more.

Leverage the selection and markup tools to enrich your PDF annotations. You can use a digital pen to write, draw, make shapes, add notes, sign, and change the format of your annotations.

7 Best PDF Annotator Software for Mac and Windows Users

Conventional PDF viewers typically lack the functionality to effortlessly draw or write by hand on documents. To change or add notes to a PDF without changing its format, you need PDF editor software.

PDF editors are created for working with PDF files and performing specific tasks within them. The pivotal feature lies in their ability to enable individual or collaborative annotation and markup. This has useful tools for marking important parts, adding notes, leaving comments, using message stamps, and writing notes by hand.

1. Adobe Acrobat Reader DC

adobe acrobat reader dc interface

For the best PDF reader with pen support that is precise and secure, choose Adobe Acrobat.

Adobe Acrobat proudly occupies the position of industry standard for PDFs, providing an extensive repertoire of tools. The interface is modern and easy to use. It makes creating, editing, and signing PDFs a smooth experience. It also provides clear tracking of document activity.

This software works on Windows, macOS, iOS, and Android. Furthermore, it offers the convenience of integration as a Google Drive add-on.

Adobe Acrobat Pro version price: Starting at $19.99/month

How to create a digital signature on a PDF in Adobe Acrobat

  1. Launch Acrobat Reader DC and open the PDF file you wish to sign.

  2. Click on the 'Tools' menu, then locate and select 'Fill & Sign' from the available options.
    how to create signature in acrobat reader dc step 2

  3. In the 'Fill & Sign' interface, click on 'Sign yourself,' and then choose 'Add Signature.'
    how to create signature in acrobat reader dc step 3

  4. Here are three options for you to sign your signature – type, draw, or select a signature image. Opt for the 'Draw' option, and you can now use a pen stylus or your mouse to create your signature. Once your signature is complete, click 'Apply' to save it.
    how to create signature in acrobat reader dc step 4

  5. After saving your signature, you can place it anywhere within the PDF. To add your signature in a specific location, choose 'Sign yourself'. Then, drag your signature and click on the desired spot in the PDF. Your signature will appear there.
    how to create signature in acrobat reader dc step 5

2. Foxit Reader

foxit reader interface

Foxit PDF Reader empowers you to annotate PDF files that may otherwise be unalterable, thanks to its assortment of drawing tools.

These drawing tools encompass various shapes, including arrows, lines, rectangles, ovals, polygons, and even clouds. Furthermore, it features a freehand Pencil Tool that grants you the flexibility to write or sketch as needed.

If you make mistakes, Foxit PDF Reader has a Rubber Tool to easily erase marks made with the Pencil tool.

Foxit PDF editor price: Starting at $13.25/month.

3. OneNote

onenote interface

Within the free note-taking application OneNote, you can engage with PDF documents in various ways. You can write, mark, highlight, tag them, and all changes are saved automatically to your OneNote Notebook. Afterward, you can print the marked PDF, add it to a presentation, or easily send it through email and other apps.

OneNote is helpful for students who want to annotate PDFs. They can add notes, highlight important parts, or identify speech elements in a shared document. It's also an effective means of drawing attention to specific passages in a text or providing suggestions for improvement.

Price: If you have purchased the Office, it’s free.

4. Xodo PDF Reader & Annotator

xodo pdf reader interface

Xodo stands out among the numerous PDF viewers, offering more than just standard functionality. It helps with annotations that work with other PDF viewers and allows for easy writing on PDF documents using digital inking. Xodo makes it easier for users by letting them save their digital signature for use in many documents.

Xodo works on Windows, Android, and ChromeOS. It's great for easy PDF annotation and writing.

Price: Starting at $9/month

5. Xournal++

xournal interface

Xournal++ is a open-source handwriting notetaking application that comes equipped with PDF annotation capabilities. It's compatible with Linux, macOS, and Windows 10 operating systems.

With Xournal++, you can annotate PDF files effectively. You can use PDF pages as backgrounds in your digital journal for easy note-taking and annotation. It's a great choice for people who need to write on PDFs without buying expensive software.

Price: Free

6. Drawboard

drawboard interface

Drawboard PDF is now available for free through the Microsoft Store. It's a useful tool for working with PDFs. You can open, read, edit, write on, annotate, draw, and save multiple large and complex PDF documents.

Many professionals and students use Drawboard PDF daily for quick and collaborative PDF annotation, including easy writing on PDF documents.

Drawboard PDF pro version: Starting at $4.19/month.

7. PDF XChange Editor

pdf xchange editor interface

PDF XChange Editor stands out as the most compact, swiftest, and feature-packed PDF editor/viewer in existence! This tool allows you to perform various tasks with PDF files. You can create, view, edit, annotate, write on, use OCR, and digitally sign them. It also offers additional functions.

PDF XChange Editor delivers a plethora of features that are usually exclusive to paid versions of software like Acrobat or Foxit.

Price: Starting at $4.67/month

Best Tablets with Pen Support for PDF Annotating

Having a good stylus that comes with a tablet is crucial for effectively marking up PDFs. These stylus pens can greatly enhance your ability to create clean signatures and attractive annotations on digital documents.

If you mark up PDFs often, you should think about purchasing a portable touchscreen device. Examples of these devices include the iPad Pro, Surface Pro, and Samsung Galaxy Tab.

However, if you already use a Mac or PC and don't need portability, a cheaper option is a USB drawing tablet. Several well-regarded options from XPPen are well-suited for PDF annotations.

You can choose between a tablet with a screen or a regular graphics tablet. Both options can perform tasks such as writing, signing, commenting, and highlighting on PDFs. The experience is similar to using a real pen on paper. It feels like using a real pen on paper.

Star G430S / Star G640 / Star G640S

xppen star g640

The XPPen Star G430S, Star G640, and Star G640S art tablets prioritize seamless PDF annotation:

  1. Compact and Portable: Designed for limited desktop space, these tablets are slim and compact. Available in three sizes (4x3 inches, 6x4 inches, and 6.5x4 inches), they offer the perfect creative workspace while remaining easily portable.

  2. Precision Pen Input: The battery-free Digital pen, P01, delivers unmatched precision for PDF annotation. Boasting 8192 levels of pressure sensitivity, a pen resolution of 5080 LPI, and minimal lag, it ensures precise and fluid annotation.

  3. Customizable Shortcuts: The Star G640S tablet features six customizable buttons, allowing you to set shortcuts tailored for PDF annotation. This versatility extends to Windows, macOS, Android, and Chromebook devices, enhancing your annotation capabilities across platforms.

  4. Ideal for Education and Collaboration: Invaluable for educators and students, this tablet-stylus combo streamlines handwritten editing, diagram creation, mathematical notations, and PDF annotations. It seamlessly integrates with platforms like Zoom, Team, and Xsplit during live sessions.

  5. Software Integration: The tablet integrates smoothly with a range of software, including Word, PowerPoint, and OneNote, enhancing your PDF annotation experience. Whether it's taking notes, jotting down ideas, or adding business signatures during web conferencing, this versatility ensures efficient collaboration and remote work.

Deco Mini4 / Deco Mini7 / Mini7w

deco mini 7

XPPen Deco Mini4, Mini7, and Mini7w graphic tablets prioritize PDF annotation:

  1. Compact & Portable: These tablets come in convenient sizes (4x3 inches, 7x4 inches, 7x4 inches) for on-the-go PDF annotation, offering a lightweight and portable design.

  2. Precision Stylus: The battery-free P05D stylus offers 8192 pressure levels for precise PDF annotation, catering to both beginners and professionals.

  3. Wireless Connectivity: The Deco Mini7w tablet features built-in 2.4G high-speed wireless connectivity, allowing you to annotate PDFs with a transmission range of up to 10 meters.

  4. Cross-Platform Compatibility: These tablets are compatible with various operating systems, including Windows, Android, Linux, Chrome, and macOS, ensuring seamless PDF annotation across platforms for maximum creativity.

Deco Fun XS / S / L

XPPen Deco Fun XS/S/L graphic tablet

XPPen Deco Fun graphic tablet prioritizes PDF annotation with:

  1. Size & Color Variety: Available in three sizes - XS (4.8× 3 inches), S (6.3 × 4 inches), and L (10 × 6.27 inches) - to suit individual preferences. It also offers four stylish colors (Classic Black, Space Blue, Apple Green, and Carmine Red) for personal expression.

  2. Precision Stylus: The lightweight, battery-free stylus is highly precise, boasting 8,192 levels of pressure sensitivity. This makes it an ideal tool for precise PDF annotation. It also offers 60 degrees of tilt sensitivity (except for the XS version).

  3. Versatile Compatibility: Compatible with Windows, Mac, Linux, Chrome OS, and Android devices, this tablet seamlessly integrates with your preferred digital art programs. It ensures a versatile platform for PDF annotation and creative expression.

Artist 12 Pro / Artist 12 2nd Generation

xppen artist gen2

XPPen Artist 12 Pro and Artist 12 (Gen 2) tablets are tailored for PDF annotation with:

  1. Impressive Full-Laminated Screen: Boasting an 11.6-inch full-laminated screen with Full HD 1080P resolution, these tablets provide an immersive PDF annotation experience with exceptional clarity and detail.

  2. Minimal Parallax: The full-laminated screen minimizes parallax, ensuring precise cursor control for seamless PDF annotation.

  3. Vibrant Color Gamut: The Artist 12 2nd Gen tablet features an outstanding 90% NTSC color gamut (Artist 12 and Artist 12 Pro offer 72% NTSC). This broad gamut ensures that your PDF annotations display accurate and vibrant colors.

  4. Precision Stylus: The battery-free stylus offers 5080 LPI resolution and an impressive 8192 levels of pressure sensitivity. The Artist 12 Pro and Artist 12 2nd Gen styluses support tilt (unlike the Artist 12 stylus), enhancing versatility for PDF annotation.

  5. Enhanced Responsiveness: The Stylus of the Artist 12 2nd Gen introduces the new X3 chip, which detects even the slightest pen touches. This feature significantly improves user experience and responsiveness when annotating PDFs.

It's also worth noting that XPPen has recently introduced a limited edition Artist 12 (Gen 2) Le Petit Prince custom version with only 2500 sets available, perfect for PDF annotation. This custom edition retains the impressive features of the original, with an 11.6-inch full-laminated screen, high resolution, minimal parallax, and enhanced stylus precision. It's a great choice for those seeking a high-performance digital drawing tablet for PDF annotation. Don't miss out on this limited opportunity!

Le Petit Prince edition artist 12 2nd

Artist 22 Plus

If you are looking for an excellent digital drawing device forPDF annotation, XPPen's latest product, the Artist 22 Plus, is a highly recommended choice. This device combines outstanding screen performance with exceptional pen technology, allowing you to annotate PDFs and digitally sign documents more efficiently.

Key features of the Artist 22 Plus include:

  1. Large Screen: Equipped with a 22-inch screen, it provides you with a larger workspace for more detailed annotations and drawings on PDF documents.

  2. High Resolution and Wide Color Gamut: Supporting high resolution and a wide color gamut, it ensures that your PDF annotations are not only precise but also vibrant, presenting a more vivid effect.

  3. Reduced Pen Latency: The pen technology of the Artist 22 Plus minimizes the latency between the pen tip and the screen, making your operations more precise and smooth.

  4. Customizable Shortcut Keys: This device also comes with customizable shortcut keys to help you switch between tools more quickly, enhancing your efficiency in PDF annotation.

artist 22 plus drawing tablet

In summary, XPPen's Artist 22 Plus is a powerful digital drawing device ideal for PDF annotation and digital signatures. Whether you are a professional or a student, it will be a valuable tool to increase your productivity and creativity in your digital document handling. Don't miss out on this new product; it will provide you with more convenience and enjoyment in your digital workflow.

XPPen Magic Drawing Pad

People who often use drawing tablets must be familiar with the XPPen brand. In 2024, it launched an Android tablet named Magic Drawing Pad. Different from previous drawing tablets required a computer connection, the Magic Drawing Pad is powered by the Android 12 operating system, allowing it to be used independently.

XPPen Magic Drawing Pad

Key Features:

Super portable: The Magic Drawing Tablet is 6.9mm thick and weighs only 599 grams. You can easily take it anywhere.

Powered by Android 12: Featuring the latest operating system, Android 12, users can enjoy an enhanced user experience and improved application compatibility.

X3 Pro Pencil and EMR Technology: Unlike most tablets, the Magic Drawing Tablet is equipped with the X3 Pro Pencil, which has 16,384 levels of pressure sensitivity. In addition, with advanced EMR (Electro-magnetic Resonance) technology, X3 Pro Pencil delivers a digital drawing experience that feels as intuitive and natural as pen on paper.

X Paper: X-Paper is crafted with AG etched technology to emulate the friction and resistance of premium paper as you move the stylus across the surface of the pad, while reducing unwanted glare and fingerprints.

How to Annotate PDF with a Drawing Tablet

  1. Connect the Tablet & Pen: Most drawing tablets connect to your computer via USB or wirelessly, depending on the model. Connect the tablet to your computer using the appropriate cable or wireless connection method.

  2. Install the Driver: To ensure your tablet functions properly, you'll need to download and install the necessary driver software from the manufacturer's website. This software helps your computer recognize and communicate with the tablet.

  3. Calibrate the Tablet: Once the driver is installed, calibrate the tablet to match the screen's dimensions. This ensures that your digital pen movements accurately correspond to the screen's movements.

  4. Use it Like a Mouse: With the driver and calibration complete, you can use the pen and tablet as a digital input device, much like a computer mouse. The pen becomes your digital "ink" or drawing tool.

  5. PDF Annotator Software: To write, draw, or annotate PDF slides, you'll need PDF annotator software. There are various options available, such as Adobe Acrobat, Xodo, or Foxit Reader. Open the PDF file within the annotator software.

  6. Start Annotating: In the PDF annotator software, you can use your drawing tablet and pen to write notes, draw diagrams, or annotate the PDF slides as needed. The pen's precision and pressure sensitivity allow for detailed and accurate annotations.

  7. Save and Share: Once you've finished annotating, save your changes within the PDF annotator software. You can then share the annotated PDF with others or use it for your reference.

Digital Drawing and Writing with Your Drawing Tablet in Office Applications

The latest version of Office 365 introduces some exciting features for enhanced productivity:

  1. Inking in Microsoft Word, OneNote, and PowerPoint: In Word, OneNote, or PowerPoint, navigate to the "Draw" tab and select your desired pen. You can then start marking up your document or presentation. An extensive menu of electronic pen options becomes available in the ribbon, providing various tools to enhance your digital annotations.

  2. Math Equations with Windows Ink: You can now use Windows Ink to create mathematical equations using a pen instead of relying on a mouse or keyboard. This feature simplifies the process of adding math equations to your documents more naturally and intuitively.

  3. Embedding Drawing Canvas in Word: In Microsoft Word, you have the option to embed a drawing canvas directly into your document. This canvas allows you to create, draw, or annotate illustrations, diagrams, or any visual content you need within your Word document. When you save your document, your ink annotations within the canvas are also saved, ensuring that your creative work is preserved.

How to Use a Graphic Tablet to Draw and Write on a PDF in Adobe Acrobat

  1. Connect the Tablet and Open Acrobat Reader DC: First, ensure your tablet is connected to your computer. Then, open the Acrobat Reader DC software.

  2. Access the Comment Tools:

    • Click on the 'Tools' menu located at the top of the Acrobat Reader DC window.

    • Within the 'Tools' menu, locate and select the 'Comment' item. Click to open it.

  3. Select the 'Draw Free Form' Pen:

    • Within the 'Comment' tools, look for the pen icon labeled 'Draw free form.' Click on it to select this tool.

    • You can also customize your drawing by choosing your preferred color and line thickness from the options available on the toolbar.

  4. Start Drawing and Annotating:

    • The 'Draw free form' option allows you to use your tablet pen to write or draw freely on the PDF document, similar to working on a canvas.

    • Moreover, you can use this tool to draw lines, and circles, or mark important content within the PDF.

  5. Highlight Content:

    • If you wish to highlight specific content within the PDF, move the cursor to the 'circled pen' icon and click it.

    • Once selected, you can use your tablet pen to highlight the content you want to emphasize.

Conclusion

Annotating is a key reading skill that enables you to actively and critically engage with text. In addition to using it for commenting and capturing thoughts while reading, annotation can serve as an instructional tool for students. It's useful for formative assessments, comprehension checks, and collecting student feedback, among other purposes.

When you need to markup a PDF, highlight specific text, or annotate something, there's no need to search for a dedicated PDF reader. You can accomplish all of these tasks within the Microsoft Edge web browser. The XPPen tablet allows you to write directly in Microsoft Edge. Simply select the drawing tool, and you can write over any webpage.

Annotation with the drawing tablet offers an excellent experience, surpassing the capabilities of typical computer peripherals or even smartphones. For those who need to read and annotate numerous PDF documents daily, a handwriting input device can significantly expedite and simplify the process.


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